1 GTD Example: Clear your inbox

Here’s a simple introduction to the principles behind GTD.

Is your email inbox full?  If so, the reason isn’t what you might expect.  It’s not that you’re not processing and deleting them as fast as you might.  Modern email systems can hold an indefinite number of emails, there’s no reason to delete anything you don’t want to.

The real reason your inbox is full is because it’s a mixture of different sorts of emails:   emails left as a reminder you have a job to do, emails you’ve left there for reference, emails you might need in the future, emails you might read later on.  Your inbox is confused because you don’t know which email is which.
Here’s the GTD solution: create some additional folders

  • Action
  • Bacn
  • Reference
  • To Read

Go down your inbox, processing each email one at a time.  Start at the top and don’t move onto the next email until you’ve processed the current one.
Process the emails as follows

  • If you don’t need the email, delete it.
  • If it will take less than 2 minutes to deal with, deal with it.
  • If you need to keep the email for reference, put it in the email folder called Reference (or in a more suitable folder you’ve already created)
  • If it’s something you want to read at leisure. put it in the To Read folder
  • If it’s an email list you’ve subscribed to, like a pizza deal or a voucher site, put it in the Bacn folder.  Bacn is like spam, except you asked for it.  It’s nice to have, but too much is bad for you.

Work your way down the list until you have an empty inbox.  Once it’s empty, it will probably stay that way.

It might seem that all you’ve done is move your list elsewhere, but what you’ve really done is separated things out. You’ve separated reference materials from the actions, and eliminated the chaff.  That’s GTD, simple but effective.

Related Links

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.